Help · Flushing and rounds
Flushing in a hotel
One tag per bathroom, flushing during cleaning, when to use "room occupied", the 14-day rule and what the inspector sees in the report.
In a hotel or group accommodation the bathroom is the flushing point. A room that stands empty for a few days has stagnant water in the pipes to the shower and washbasin; that is where you should flush. A room where a guest sleeps is flushed through by itself. LegioLog keeps track per room of what happened last and says every morning which rooms are due today.
One tag per bathroom
- Every bathroom has a tag. You flush the shower and washbasin in one go: open both hot taps, hold the phone against the tag and let the water run until the timer is done (one minute by default).
- You flush while cleaning an empty room, in the same round as the bed and the bathroom. Then it costs no extra walk.
- Kitchen, staff shower and gym are separate flushing points with their own tag; they follow the normal weekly round. See The weekly round.
The room overview
Under Flushing points > Rooms there is a tile per room, per floor:
- Green: flushed or occupied less than 5 days ago.
- Orange: 5 to 7 days without a flush or a guest.
- Red: 7 days or longer. These rooms are at the top of "To flush today".
- Grey: out of use.
At the top is "To flush today": the red rooms and the orange rooms that turn red tomorrow. With "Start round" you get that list per floor on your phone; a room disappears from the list as soon as the tag has been tapped. The days can be set per site under The records.
When to use "room occupied"
An occupied room is flushed through by the guest. You pass that on in two ways:
- Every morning, enter last night's occupancy (button "Last night's occupancy"). Tap in the grid, paste the room numbers ("101, 102, 104-109") or import the export from the booking system. You first see "23 of 24 rooms occupied, 1 empty: 118" and only then confirm. Only the room column is read; guest names and amounts are not stored.
- Mark single rooms as occupied, for example by housekeeping after the morning round: tap a tile and choose "Room occupied", or select several tiles at once.
Every report is recorded with name and time. If the occupancy has not been entered by ten o'clock on a working day, the manager receives a reminder; that time can be changed or switched off.
The 14-day rule
An occupied report counts as water use for 7 days, but not endlessly. If a room has not been flushed for 14 days, it comes onto the list anyway with the text "flush or confirm use". That way nobody can mark all rooms as occupied and never flush. Flush the room, or mark it as occupied again if there really is a guest.
The days are a starting point, not a legal deadline
The 5, 7 and 14 days are LegioLog's default values. They are not a legal deadline: align them with your own management plan and the risk assessment of your site, and record the chosen days under Records. "Room occupied" is a record of use, not a measurement: it says that a guest used the room, not that the water was at temperature. The sensor on the hot water pipe and the flush with the tag remain the evidence.
What the inspector sees
The inspection report shows per room the last flush, how often the room was reported as occupied, and per day whether the room was occupied, empty or flushed. A room that stood empty for three weeks and was flushed every week can be seen at a glance. The occupied reports themselves are in the logbook, with who entered them.
Adding rooms or taking them out of use
You add a new room as a flushing point of type "bathroom" with the room number as its name; attach a spare tag and tap it. A room that is closed for a season is taken out of use; it turns grey and does not count.